AI Automation · Law Firms
AI Automation for Law Firms — Reclaim Billable Hours Lost to Administrative Overhead
The average lawyer spends 2–3 hours per day on non-billable administration: intake paperwork, client status updates, invoice follow-ups, calendar management. That is up to 30% of your working day generating zero revenue.
Fixed-fee projects · Source code ownership · 30-day post-delivery support
Admin Work Is the Most Expensive Work in Your Firm
A lawyer billing at $300/hour who spends 3 hours per day on non-billable work is losing $900 in daily recoverable capacity. Across a 10-person firm, that is $9,000 per day leaking out through manual intake, status communications, and billing follow-up.
The firms scaling their practice without proportionally growing headcount have systematized the operational layer. Client intake runs automatically. Document review flags what matters. Invoice follow-up happens on schedule. Lawyers are involved at the decision points, not the data entry points.
We build AI agents that handle the repetitive coordination work in your firm — intake, matter opening, billing, status comms — so your fee earners can spend those hours on work clients actually pay for.
What We Automate for Law Firms
Each workflow below is a discrete AI agent — built, tested, and deployed against your specific systems. Not a Zapier template. Not a chatbot. A working system.
Client Intake Automation
An agent that processes new inquiries, sends the intake questionnaire, reviews responses, runs a conflict check against your existing client database, creates a new matter in your practice management system, and drafts the engagement letter — all before a lawyer reads the file.
Conflict Check and Matter Opening
Automated cross-reference of new client and party names against your existing matter database. Flags potential conflicts immediately, generates a summary for the supervising partner, and opens the matter only after clearance — no manual database lookups.
Document Review and Clause Flagging
An AI agent that reads incoming contracts, leases, or agreements and flags clauses that deviate from your standard positions — unusual indemnities, non-standard termination provisions, missing representations. Your lawyers review the flagged items, not the entire document.
Invoice and Accounts Receivable Follow-Up
Automated invoice delivery, payment reminders at 30, 60, and 90 days, and escalation to the relationship partner on stubborn accounts. Your collections rate improves without anyone making uncomfortable manual calls.
Deadline Tracking and Calendar Management
An agent that reads new matters and automatically calculates and calendars key deadlines — limitation periods, filing dates, response windows — with escalating reminders as dates approach. Critical deadlines do not get missed because someone forgot to set a calendar entry.
Client Status Communications
Proactive updates to clients at matter milestones — filing confirmed, response received, hearing scheduled, settlement reached — without requiring a lawyer to draft each one. Clients stay informed. Your phone rings less.
Why Off-the-Shelf Tools Fall Short in a Legal Environment
Zapier can route a contact form submission to your inbox. It cannot run a conflict check, create a matter in Clio or PCLaw, populate and send an engagement letter from your standard template, add all the relevant deadlines to your calendar, and simultaneously send the client a welcome email with next steps — all triggered by a single intake form. That sequence requires an agent with judgment and access to your systems, not a trigger-and-action tool.
Zapier / Make
Great for simple, linear triggers. Breaks on multi-step logic, error handling, and AI decision-making.
ChatGPT / Copilot
Answers questions well. Cannot hold state, use your tools, or run workflows without a human in the loop.
What We Build
AI agents that connect to your real systems, follow conditional logic, handle exceptions, and run end-to-end.
What Results Look Like
We are pre-revenue and building our first case studies. Below is market data from operators in adjacent industries who have implemented similar systems.
$250,000 saved annually by a single client — from a $5,400 total build cost
A criminal defense lawyer deployed an AI agent on WhatsApp that transcribed incoming audio messages, responded to client inquiries 24/7, filtered priority cases in their CRM, and sent invoices automatically. The client paid the first $2,700 installment within one hour of seeing the demo.
What Every Engagement Includes
Every project is fixed-fee, scoped upfront, and delivered with full source code ownership. No lock-in. No hidden costs. No strategy decks without working software.
- Working system delivered in 2–10 weeks
- Full source code — you own everything we build
- Documentation so your team can maintain it
- 30-day post-delivery support included
- Direct founder access throughout the engagement
- Fixed-fee pricing — no hourly surprises
Other Industries We Work With
Dental Practices
Your front desk is managing scheduling, recalls, insurance pre-authorizations, and patient questions simultaneously — across multiple software systems. It is not sustainable, and patients are falling through the cracks.
See automationsMortgage Brokers
Most brokers spend 40% of their week chasing documents, following up on stalled files, and answering the same client status questions. That is capacity you are not using to originate new business.
See automationsReady to Talk Through Your Specific Workflows?
Book a free 30-minute discovery call. We will map your highest-cost manual workflows, tell you what is automatable today, and give you a realistic scope and timeline — no commitment required.
Toronto-based · Fixed-fee · You own everything we build