AI Automation · Real Estate Agents
AI Automation for Real Estate Agents — Stop Letting Admin Eat Your Commission Hours
The average agent loses 25+ hours a week to lead follow-up, manual data entry, and report generation. That is an entire workday you are not spending with clients — or closing deals.
Fixed-fee projects · Source code ownership · 30-day post-delivery support
Is Your $100K Sales Talent Doing $20/Hour Admin Work?
Every hour a producing agent spends entering data into a CRM, chasing leads who went cold, or manually pulling comparables is an hour not spent on relationships, showings, or negotiations. At $300–$500/hour in commission value, that math is brutal.
Most real estate teams have tried Zapier or Make to connect their systems. But multi-step lead qualification, conditional follow-up sequences, and CRM enrichment are not Zapier problems — they require decision-making logic. Simple trigger-and-action tools do not have it.
We build AI agents that work the way a great assistant would: reading incoming leads, scoring them against your ICP, drafting personalized follow-ups based on the property they viewed, and routing only the qualified ones to you — all without anyone in the loop until it matters.
What We Automate for Real Estate Agents
Each workflow below is a discrete AI agent — built, tested, and deployed against your specific systems. Not a Zapier template. Not a chatbot. A working system.
Lead Qualification and Scoring
An agent that reads every inbound lead from your website, Zillow, Realtor.ca, or MLS portals — enriches their profile, scores them against your buyer or seller criteria, and routes only qualified leads to your CRM with a priority tag. Zero manual triage.
Automated Follow-Up Sequences
Multi-step nurture sequences that adapt based on lead behavior. If they open but do not reply, the agent waits 48 hours and tries a different angle. These sequences close deals 6 months after initial contact — without anyone manually chasing.
Market Report Generation
An agent that pulls comparable sales, calculates price-per-sqft trends, and assembles CMA-ready reports for listings or buyer consultations. What used to take 90 minutes now runs in under 5.
Transaction Coordination
Automated status updates to buyers and sellers at every milestone. Document collection reminders, conditional escalations when deadlines slip, and a deal status summary in your inbox every morning — without a coordinator on payroll.
Client Onboarding Workflow
From the first signed buyer or seller agreement to the first showing — intake forms auto-fill your CRM, a welcome sequence goes out immediately, and a briefing doc is generated for your first meeting. No copy-pasting between systems.
Post-Close Review and Referral Requests
A timed sequence that delivers a review request at exactly the right moment post-close, then follows up with a personal referral ask at 30 and 90 days. Your Google reviews compound while you are working the next deal.
Why Zapier Cannot Do This
Zapier can forward a lead email to your inbox. It cannot score that lead against your buyer ICP, draft a personalized follow-up referencing the specific property they viewed, log the interaction in your CRM, and remind you only if their pre-qual score is above your threshold. The moment a workflow needs conditional logic based on real data — if this lead qualifies at this level, do that — Zapier hits a wall. That is exactly where we start.
Zapier / Make
Great for simple, linear triggers. Breaks on multi-step logic, error handling, and AI decision-making.
ChatGPT / Copilot
Answers questions well. Cannot hold state, use your tools, or run workflows without a human in the loop.
What We Build
AI agents that connect to your real systems, follow conditional logic, handle exceptions, and run end-to-end.
What Results Look Like
We are pre-revenue and building our first case studies. Below is market data from operators in adjacent industries who have implemented similar systems.
60+ hour weeks reduced to ~20 hours
A wholesaler automated lead qualification, follow-up nurturing, and comp generation for $300–400/month in running costs. The system closed deals 6 months after initial contact with zero manual follow-up required.
What Every Engagement Includes
Every project is fixed-fee, scoped upfront, and delivered with full source code ownership. No lock-in. No hidden costs. No strategy decks without working software.
- Working system delivered in 2–10 weeks
- Full source code — you own everything we build
- Documentation so your team can maintain it
- 30-day post-delivery support included
- Direct founder access throughout the engagement
- Fixed-fee pricing — no hourly surprises
Other Industries We Work With
Mortgage Brokers
Most brokers spend 40% of their week chasing documents, following up on stalled files, and answering the same client status questions. That is capacity you are not using to originate new business.
See automationsLaw Firms
The average lawyer spends 2–3 hours per day on non-billable administration: intake paperwork, client status updates, invoice follow-ups, calendar management. That is up to 30% of your working day generating zero revenue.
See automationsReady to Talk Through Your Specific Workflows?
Book a free 30-minute discovery call. We will map your highest-cost manual workflows, tell you what is automatable today, and give you a realistic scope and timeline — no commitment required.
Toronto-based · Fixed-fee · You own everything we build